Name, Name or Name

In document libraries in both SharePoint 2007 and SharePoint 2010, have you ever noticed there are three different columns that begin with "Name"?

 

This question came up yesterday so I decided to write a quick post and just put down some basic information about each of the columns:

Column Name

Actions

Notes

Name (linked to document with edit menu)

  • Drop-down context menu may include:
    • View Properties
    • Edit Properties
    • Version History
    • Edit (in client software)
    • Delete
    • Check Out
    • Workflows
    • Alert Me
  • Clicking on field in library or web part view opens a dialog box which gives users with Contribute permissions the option to open as Read-Only or to Edit.
  • This column is included in the default view when a new library is created.

Name (linked to document)

  • No drop-down context menu.
  • Clicking on field in library or web part view will open document as Read-Only.
  • To allow users to view or edit properties, also include the Edit (link to edit item) column.

Name (for use in forms)

  • No drop-down context menu.
  • Clicking on field in library or web part view will open document as Read-Only.
  • To allow users to view or edit properties, also include the Edit (link to edit item) column.
  • The "! New" icon is not shown in this column.

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